Manager, Administration - Infrastructure
Company: Disability Solutions
Location: Chicago
Posted on: October 13, 2024
Job Description:
DescriptionSALARY$109,234.07POSITION SUMMARYPlans, supervises
and coordinates the activities of the administrative staff within
the Infrastructure department. This role provides leadership for
and manages the day-to-day work of a designated administrative team
while ensuring compliance, rules, regulations and administrative
procedures. Directs and monitors key administrative functions at
various facility locations for all personnel to ensure compliance
with federal, state, and local rules and
regulations.QualificationsPRIMARY RESPONSIBILITIES
- Assists executive management in the development and
administration of department programs, policies, goals, and
objectives.
- Evaluates and monitors the performance of staff personnel for
compliance with Authority programs and policies, and attainment of
goals and objectives.
- Oversees the absenteeism policy and compliance of FFM for all
field staff employees, administers corrective action when necessary
for non-compliance.
- Oversees the non-revenue vehicle tickets in identifying drivers
and administering appropriate action as it relates to policy &
procedures.
- Identifies performance deviations and determines appropriate
courses of action to correct problem areas, up to and including
recommendation for discharge.
- Assesses and coordinates training needs of Infrastructure and
administrative employees. Evaluates and processes applications for
training.
- Administers the grievance process and performs administrative
functions related to the grievance process.
- Conducts investigations of allegations of policy
violations.
- Interviews witnesses and involved parties to gather
information.
- Analyzes information obtained and searches agreements, CTA
policies, and arbitration decisions for violations.
- Prepares reports of findings.
- Implements correction action recommendations.
- Maintains confidential employee records relative to grievances
and prepares related reports.
- Performs audits of Authority assets in transportation and
administration sections, e.g. cash working fund, transfer cards,
personnel computer equipment, other office equipment, and office
supplies.
- Supervises administration functions including clerks, analysts,
etc. Supervises preparation of administrative payroll and
picks.
- Manages department administrative functions. Oversees the
preparation and processing of documents affecting department
personnel, e.g. requisitions, change notices, certification,
transfer cards, grievance responses, complaints, commendations, and
other disciplinary documents.
- Assists management in the development of goals and objectives
and ensures the consistent administration of policies and
procedures.
- Assigns work to employees and reviews completed work for
conformance to stipulated programs and procedures.
- Supervises the assignment of field personnel to specific
activities or locations and supervises personnel in ensuring
completion of daily duties.
- Hires, trains, develops monitors and evaluates performance of
staff. Reviews and recommends personnel actions for approval.
Performs related duties as assigned.
- Performs related duties as assigned.MANAGEMENT
RESPONSIBILITIESReporting to this position are the following
jobs:Job Title
- Coordinators Rail Posting Clerks
- Facilities Posting Clerk
- Project Specialist IICHALLENGES
- Working under tight deadlines while managing multiple projects
simultaneously.
- Monitoring business systems and work processes to ensure
accuracy.
- Maintaining amicable working relations between all management
levels and various departments.
- Keeping abreast of various departments' policies and
procedures.
- Being thoroughly versed on the various contracts representing
the department's unionized employees.EDUCATION/EXPERIENCE
REQUIREMENTS
- Bachelor's degree in Business Administration, Management, or a
related field and three (3) years of experience managing
administrative processes, or an equivalent combination of education
and experience.PHYSICAL REQUIREMENTS
- Requires remaining in a stationary position for extended
periods of time and constantly operating a computer and other
office productivity machinery.
- Requires sitting for extended periods of time, standing, visual
acumen, manual dexterity and fingering for working with computer
keyboards.
- Service Area Requirement: Exempt (Non-Union) employees must
live within the boundaries of the CTA Statutory Service Area either
at the time of employment or within 6 months of beginning
employment at CTA.KNOWLEDGE, SKILLS, AND ABILITIES
- Detailed knowledge of payroll processes and procedures.
- Detailed knowledge of grievance and discipline procedures.
- Detailed knowledge of budget management practices and
procedures.
- Working knowledge of Oracle Applications preferred.
- Working knowledge of the rules, regulations, policies, and
procedures governing Infrastructure Maintenance staff.
- Working knowledge of the collective bargaining agreements
pertinent to the Craft Coalition staff including applicable labor
contract provisions.
- Working knowledge of budgetary, accounting, and financial
analysis techniques, principals, practices and procedures.
- Strong analytical skills.
- Strong verbal and written communication skills.
- Strong computer skills.
- Strong research skills.
- Ability to prepare reports and present data in a clear and
concise manner.
- Ability to test and make recommendations on related systems,
hardware, software, and consulting services.WORKING CONDITIONS
- General office environment.
- Occasionally travels to CTA field locations.EQUIPMENT, TOOLS,
AND MATERIALS UTILIZED
- Standard office equipment.
- Personal computer and related software (Oracle, Microsoft Word,
Power Point, Excel, etc.).Additional DetailsMessage Employees
and/or union members will be given priority consideration in the
hiring process, per the applicable labor contracts.Final salary
will be determined in part by the qualifications of the selected
candidate and may be higher or lower than target.Applicants, if
hired,must comply with CTA's residency ordinance.CTA IS AN EQUAL
OPPORTUNITY EMPLOYER No employee or applicant for employment will
be discriminated against because of race, color, creed, religion,
sex, marital status, national origin, sexual orientation, ancestry,
age, unfavorable military discharge, disability or any other status
protected by federal, state, or local laws; except where a bona
fide occupational qualification exists We are committed to
providing an inclusive environment for our workforce and supporting
the communities we serve. CTA will make reasonable accommodations
for the known disabilities of otherwise qualified applicants for
employment as well as its employees, unless undue hardship would
result. If you require an accommodation in the application or
hiring process, please contact arc@transitchicago.com prior to the
submission of your application or upon notification of your actual
test date. CTA will work with you to determine if an accommodation
can be provided.During the hiring process, CTA's Human Resources
department will contact candidates with next steps . Failure to
respond to these correspondences in a timely fashion may result in
your application being closed out for non-responsiveness.Please
click link below to review the benefits offered at the
CTA.https://www.transitchicago.com/hrbenefits/
Keywords: Disability Solutions, Elkhart , Manager, Administration - Infrastructure, Executive , Chicago, Indiana
Didn't find what you're looking for? Search again!
Loading more jobs...